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1. PRE-ADMISSION PREPARATION (Before Day 1)
A. Information Required From Referring School
Lead: Lloyd (Centre Manager)
Lloyd ensures the following are collected and checked:
- Rapid Response Referral Form
- Risk assessments
- Attendance history
- Behaviour logs & previous interventions
- SEN information (if applicable)
- Emergency contact details
- Previous ILP/Student Passport (if available)
B. Handover to Internal Team
Lloyd provides all documents to:
- Malikah – Assessment & Mentoring Lead (SEMH + ILPs)
- Amy – Communication & Attendance Lead
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2. DAY 1 ARRIVAL & WELCOME
A. Mentor & Key Worker Introduction (9:00–9:45am)
Lead: Malikah
- Welcome, tour and settling
- Expectations explained
- Rapport-building conversation
- Initial SEMH check
- Emotional readiness assessed
B. Searching Procedure
Carried out by trained staff in line with DfE Searching, Screening & Confiscation Guidance (2022).
C. Attendance Check
Lead: Amy
Amy records attendance and contacts parent to confirm safe arrival.
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3. DAY 1 ASSESSMENTS (SEMH + Academic)
A. SEMH Assessment
Lead: Malikah
- Boxall indicators
- Emotional regulation profile
- Triggers and coping strategies
- Strengths profile
- Relationship/attachment observations
B. Academic Baseline Assessment
Managed by: Malikah | Prepared by: Amy
Students complete:
- Maths baseline
- English baseline
- Reading age assessment
- Writing sample
- Purple Ruler baseline diagnostics (when IT available)
If technology is unavailable, Amy provides handwritten assessment packs.
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4. ILP / STUDENT PASSPORT CREATION
Lead: Malikah
A. Induction Conversation Themes
- Emotional development
- SEMH needs
- Behaviour patterns
- Triggers and motivators
- Learning preferences
- Personal goals
- Student voice and aspirations
B. ILP Completed on Day 1
Includes:
- SEMH baseline summary
- Key triggers & strategies
- Behaviour summary
- Academic baseline
- SMART mentor targets
- Communication plan
- Key worker details
- Mentor: Malikah
- Pathway Lead: Lloyd
- DSL: Lloyd / CEO (in absence)
C. System Setup & Administration
Lead: Amy
- Prepares ILP for upload
- Adds student to Purple Ruler (24hr notice required)
- Ensures all staff receive ILP & risk information
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5. ADMISSIONS ADMINISTRATION
Lead: Amy
All completed on Day 1:
- Admissions form
- Emergency contacts verified
- Parent Declaration
- Home–Centre Agreement
Parent receives:
- Centre contact details
- Website link
- Parent page link
- Policies & expectations
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6. WEEK 1 SETTLING-IN PROCEDURE
A. Daily Mentor Check-ins
Lead: Malikah
- Emotional regulation support
- Reinforcing routines
- Reviewing strategies
- Updating ILP if needed
B. Safeguarding Oversight
Lead: Lloyd / CEO
- Attendance patterns
- Behaviour updates
- SEMH concerns
- Risk indicators
C. Pathway Lead Monitoring
Lead: Lloyd
- Lesson engagement
- Peer interactions
- Staff feedback
- Behaviour patterns
D. Follow-Up
At end of Week 1:
- ILP reviewed
- Adjustments made
- Parent updated
- Issues escalated via Thrive Meeting if needed
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7. FORMAL PLACEMENT DECISION
A placement is only confirmed once:
- SEMH baseline completed
- Academic baseline completed
- ILP finalised
- Risk assessment agreed
- Pathway Lead signs off suitability
- DSL approves safety and risk management
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8. WEEKLY MONITORING FROM DAY 1
All students are monitored weekly for:
- Attendance
- Behaviour (positive & negative)
- Mentor SMART targets
- SEMH development
- Reward engagement
- Academic engagement
Lead responsibilities:
- Lloyd — Safeguarding, Behaviour, Centre Oversight
- Malikah — SEMH, Mentoring, ILPs
- Amy — Attendance, Communication, Purple Ruler