Induction Communication Templates — 2025–26

Subject: Induction Arrangement — [Student Name] — Key Stage 3 Dear [School Contact Name], I hope this email finds you well. I am writing to arrange an induction meeting for [Student Name] ([Year Group]) at Evolution Education. PROPOSED INDUCTION DETAILS: • Date: [Date] • Time: [Time] • Location: [Future Youth / Joe Richardson Community School] Please could you confirm your availability for this date and time? If this is not suitable, please let me know your preferred alternative dates and times, and we will work to accommodate. DURING THE INDUCTION MEETING, WE WILL: • Go over key expectations and routines • Review and collect any relevant documentation • Outline next steps for the student's start date • Conduct a tour of the centre • Discuss the student's individual needs and support requirements BEFORE THE MEETING: Please see the attached Key Stage 3 process document, which provides important information about our provision. You can also access this online at: https://inductions.evolution-sportsgroup.com/#ks3-process Please review this document ahead of the meeting, and feel free to bring any questions or concerns you may have. I look forward to hearing from you and to meeting with you and [Student Name] to discuss how we can best support their educational journey. Kind regards, [Your Name] [Your Role] Evolution Education [Contact Email] [Contact Phone]

Subject: Induction Arrangement — [Student Name] — Key Stage 4 Dear [School Contact Name], I hope this email finds you well. I am writing to arrange an induction meeting for [Student Name] ([Year Group]) at Evolution Education. PROPOSED INDUCTION DETAILS: • Date: [Date] • Time: [Time] • Location: [Future Youth / Joe Richardson Community School] Please could you confirm your availability for this date and time? If this is not suitable, please let me know your preferred alternative dates and times, and we will work to accommodate. DURING THE INDUCTION MEETING, WE WILL: • Go over key expectations and routines • Review and collect any relevant documentation • Outline next steps for the student's start date • Conduct a tour of the centre • Discuss the student's individual needs and support requirements BEFORE THE MEETING: Please see the attached Key Stage 4 process document, which provides important information about our provision. You can also access this online at: https://inductions.evolution-sportsgroup.com/#ks4-process Please review this document ahead of the meeting, and feel free to bring any questions or concerns you may have. I look forward to hearing from you and to meeting with you and [Student Name] to discuss how we can best support their educational journey. Kind regards, [Your Name] [Your Role] Evolution Education [Contact Email] [Contact Phone]

Subject: Post-Induction Follow-Up — [Student Name] — Key Stage 3 Dear [School Contact Name], I hope you are well. Thank you for taking the time to attend [Student Name]'s induction meeting on [Date]. It was a pleasure to meet with you and discuss how we can best support [Student Name]'s educational journey at Evolution Education. NEXT STEPS — REQUIRED DOCUMENTATION: To ensure we can provide the most effective support for [Student Name], please could you provide us with the following documentation at your earliest convenience: • Student Passport: Any student passport or key information document you have available • Risk Assessments: Any relevant risk assessments for [Student Name] • Maths Data: Current Maths assessment data, levels, and any relevant academic information • English Data: Current English assessment data, levels, and any relevant academic information • Any other relevant documentation (e.g., SEN information, previous reports, behaviour records) Please send these documents to [Your Email] or upload them via [method if applicable]. REVIEW DATE: [Student Name]'s first review date will be [Review Date]. We will contact you around [Date Range - e.g., "the week beginning [Date]"] to schedule this review meeting. This will be an opportunity to discuss [Student Name]'s progress, any concerns, and plan next steps. If you have any questions or concerns in the meantime, please do not hesitate to contact me. Thank you again for your partnership in supporting [Student Name]. Kind regards, [Your Name] [Your Role] Evolution Education [Contact Email] [Contact Phone]

Subject: Post-Induction Follow-Up — [Student Name] — Key Stage 4 Dear [School Contact Name], I hope you are well. Thank you for taking the time to attend [Student Name]'s induction meeting on [Date]. It was a pleasure to meet with you and discuss how we can best support [Student Name]'s educational journey at Evolution Education. NEXT STEPS — REQUIRED DOCUMENTATION: To ensure we can provide the most effective support for [Student Name], please could you provide us with the following documentation at your earliest convenience: • Student Passport: Any student passport or key information document you have available • Risk Assessments: Any relevant risk assessments for [Student Name] • Maths Data: Current Maths assessment data, levels, and any relevant academic information • English Data: Current English assessment data, levels, and any relevant academic information • Any other relevant documentation (e.g., SEN information, previous reports, behaviour records, GCSE target grades) Please send these documents to [Your Email] or upload them via [method if applicable]. REVIEW DATE: [Student Name]'s first review date will be [Review Date]. We will contact you around [Date Range - e.g., "the week beginning [Date]"] to schedule this review meeting. This will be an opportunity to discuss [Student Name]'s progress, any concerns, and plan next steps, including destination planning where applicable. If you have any questions or concerns in the meantime, please do not hesitate to contact me. Thank you again for your partnership in supporting [Student Name]. Kind regards, [Your Name] [Your Role] Evolution Education [Contact Email] [Contact Phone]