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Review Communication Templates — 2025–26

Instructions:

• Click the "Copy" button next to any template to copy it to your clipboard

• Replace placeholders (e.g., [Student Name], [Date], [School Name]) with actual information

• Templates are organized by student type and recipient (School or Parent)

Key Stage 3 — Recovery Placements (6-12 Week Reviews)

KS3 Recovery

School — Review Date Notification

Good morning/afternoon [School Contact Name], I hope this email finds you well. I am writing to inform you that [Student Name] has a scheduled [6-week/12-week] review date for this period. Please let me know when you are available, and we will then liaise with parents. I look forward to hearing from you. Kind regards, [Your Name] [Your Role] Evolution Education
✓ Copied!
KS3 Recovery

Parent — Availability Confirmation

Dear [Parent/Carer Name], I hope you are well. Following confirmation from [School Name], we would like to arrange [Student Name]'s [6-week/12-week] review meeting. The school has confirmed their availability for [Date] at [Time]. Please could you confirm your availability for this date and time? I look forward to hearing from you. Kind regards, [Your Name] [Your Role] Evolution Education
✓ Copied!

Future Pathways — Key Stage 4 (Live Off)

Future Pathways

School — Review Date Notification

Good morning/afternoon [School Contact Name], I hope this email finds you well. I am writing to inform you that [Student Name] has a scheduled review date for this period. Please let me know when you are available, and we will then liaise with parents. I look forward to hearing from you. Kind regards, [Your Name] [Your Role] Evolution Education
✓ Copied!
Future Pathways

Parent — Availability Confirmation

Dear [Parent/Carer Name], I hope you are well. Following confirmation from [School Name], we would like to arrange [Student Name]'s review meeting. The school has confirmed their availability for [Date] at [Time]. Please could you confirm your availability for this date and time? I look forward to hearing from you. Kind regards, [Your Name] [Your Role] Evolution Education
✓ Copied!

Flexi & Key Stage 4 — On Roll

Flexi / KS4

School — Review Date Notification

Good morning/afternoon [School Contact Name], I hope this email finds you well. I am writing to inform you that [Student Name] has a scheduled review date for this period. Please let me know when you are available, and we will then liaise with parents. I look forward to hearing from you. Kind regards, [Your Name] [Your Role] Evolution Education
✓ Copied!
Flexi / KS4

Parent — Availability Confirmation

Dear [Parent/Carer Name], I hope you are well. Following confirmation from [School Name], we would like to arrange [Student Name]'s review meeting. The school has confirmed their availability for [Date] at [Time]. Please could you confirm your availability for this date and time? I look forward to hearing from you. Kind regards, [Your Name] [Your Role] Evolution Education
✓ Copied!